ATTENDANCE OFFICE INFORMATION

Absence Form

 

Contact info:

Attendance Tech Gutierrez, Fella fgutierrez@smjuhsd.org Ext. 2739
Attendance Clerk Ruiz, Victoria vruiz@smjuhsd.org Ext. 2745
Attendance Email ERHS-Attendance@smjuhsd.org

REPORTING AND CLEARING OF ABSENCES  

1. EMAIL TO CLEAR ABSENCES:  ERHS-Attendance@smjuhsd.org

2. BY PHONE: 937-2051, Ext 2739 or 2745 / FAX# 805-934-0819

3. BY A WRITTEN NOTE

4. OR BY VOICE MAIL ON PARENT SQUARE

Parents or guardians are responsible for the enrollment and regular attendance of their children.  Student attendance has a financial impact on the quality of education the school is able to provide.  Students need to understand that school is their number one priority.

When notifying the school of your student's absence, please ensure you include the following when you call-in, email, or send a note to the school:  Student's First Name, Last Name, Grade; ID Number; date and reason for absence, parent/guardian name and relationship to student; and a phone number where you can be reached in case of questions or follow-up.

After 2 school days, the unverified absence will turn to a cut and remain unexcused per the California Ed Code.

With the exception of an unforeseen emergency, reporting and clearing of absences will generally be a two-step process.

Step 1:Parents should notify the school the day that their student will not be attending school. Parents will be allowed to report absences via email, note or phone call by accessing the attendance line providing the information as required. 

Step 2:The timeline for verifying and clearing absences will be the day their student returns to school or no more than 2 days after returning to school. Parents will be allowed to verify and clear absences by submitting a written note or via email, phone call by accessing the attendance line, attendance email address or submitting the website attendance form. 

Please note: Students who have excessive excused absences, will NO LONGER be allowed to submit via email or phone call. They will be required to submit a written verification (a note). Per district policy, upon 14 or more days of excused absences, we request that any future absences for illness be verified by a physician.

Parent Square

Parent Square makes two calls home during the day if a student is marked absent.  One call goes out at 12:00 with any missed classes during 1st – 5th pd, and the second one after 6:00pm for any missed classes 6th -7th pd.

You will be prompted to leave a voice message regarding the Absence in which will be sent to the Attendance office.  The Attendance office will use that to clear the absence.

LEAVING CAMPUS DURING THE SCHOOL DAY:

Parents/guardians who need to take their student out of school during the day must sign their student out.  Be prepared to show identification at the Attendance Office.  Only those persons listed on the student's medical emergency information will be allowed to take the student from school.  If a student is returning to school, they must check back in with the Attendance Office.  The school appreciates every effort made by parents to schedule appointments outside of the school day.

Tardy Policy

Being on time to class is expected. The amount of time provided between classes is more than adequate for all student to arrive on time. Student arriving to class after the bell rings will be considered “Tardy”. Initially, each teacher will deal with tardiness to class. It is the students responsibility to notify the teacher that they have arrived late.